Frequently asked questions

Nexus Connect AS acquired Caplist in 2026. All Caplist customers are now being moved to Nexus Connect, where the share register, general meetings and share issues are brought together in one place. You log in with BankID at app.nexuscap.no.

Questions about the move? Send us an e-mail.

All Norwegian private limited liability companies that wish to hold annual and extraordinary general meetings can use Caplist.

Shareholders without Norwegian BankID log in with a one-time code sent to the e-mail address registered for them in the register of shareholders. With the code they can register, vote in advance and vote in the meeting just as with BankID.

Both natural and legal persons can use the platform. A company that owns shares votes through a person who can represent it – someone with signing authority, or a proxy. That person verifies their identity with BankID or a one-time e-mail code before a vote can be cast at the general meeting.

Register your company in Nexus Connect with BankID. The general meeting is set up digitally with notice, agenda, registration, proxies and minutes, with the shareholders taken from the register of shareholders. The platform has built-in guidance that covers the most common questions companies face when conducting a general meeting.

Contact us if you need technical guidance in connection with the general meeting.

Each shareholder receives an e-mail with the notice of the general meeting. Here you have the choice between voting in advance, voting by proxy or voting in the meeting.

Whichever option you choose, you or your proxy will have digital access to a voting form. Here you can simply tick whether you want to vote for or against, or abstain from voting.

The following is a non-exhaustive list of matters to be considered at the general meeting:

• Approval of the annual accounts
• Whether dividends are to be paid to shareholders
• Changes to the share capital
• Mergers and demergers
• Amendments to the articles of association
• Election of board members

The company acts as the data controller under the GDPR. The platform processes data on behalf of the company and is thus a data processor. To perform this processing, a data processing agreement is entered into with the company.

For more information on our GDPR compliance, click here.

Correct the e-mail address in the register of shareholders on the platform – contact details can be corrected at any time. The notice must reach every shareholder with a known address, so send the notice again if the first one went to the wrong address.

The Norwegian Companies Act requires that the right to vote in advance is laid down in the company’s articles of association. If the right is not stipulated in the articles of association, the shareholders will be barred from voting in advance (Companies Act § 5-11 b).

We recommend that companies that have not done so update their articles of association with this option, as this saves both time and resources for the company and its shareholders.

Feel free to contact us if you need help or more information about advance voting.

As a general rule, only the matters listed in the notice for the meeting can be considered at the general meeting. Nevertheless, new matters can be considered if all shareholders consent (including shareholders who do not attend the general meeting). However, this does not apply to matters that the annual general meeting must consider under the law or the articles of association, proposals for an investigation or a simplified auditor review, or a decision to convene a new general meeting (Companies Act § 5-14).

No. Voting rights cannot be exercised for the company’s own shares (Companies Act § 5-3).

There are no restrictions on who can be elected to chair the company’s general meeting. In practice, the company’s chair of the board, CFO, general counsel or an external lawyer engaged by the company is elected. The chair of the meeting shall conduct the general meeting, including ensuring that minutes are kept of the matters dealt with and the resolutions passed.

Finally, the chair of the meeting shall sign the minutes together with at least one other person elected by the general meeting (Companies Act § 5-16).